Printable USCIS Form I-9: A Comprehensive Guide to Completing, Downloading, and Submitting

Navigating the complexities of U.S. immigration can be daunting, but understanding and completing Form I-9 is a crucial step for both employers and employees. This printable form serves as a cornerstone for verifying the identity and employment authorization of individuals working in the United States, ensuring compliance with federal regulations.

In this comprehensive guide, we will delve into the significance of Form I-9, provide step-by-step instructions for its completion, and explore the various methods for downloading, printing, and submitting the form. Additionally, we will address common questions and provide links to valuable resources for further assistance.

Printable USCIS Form I-9 Overview

The Printable USCIS Form I-9, also known as the Employment Eligibility Verification Form, is a crucial document for employers in the United States. It’s designed to verify the identity and work authorization of all individuals hired to work in the country. Employers must ensure that all new hires complete and submit Form I-9 within three business days of their first day of employment.

Who Needs to Complete Form I-9?

All employers in the United States, regardless of their size or industry, are required to complete Form I-9 for every new employee. This includes citizens, non-citizens, and temporary workers.

Consequences of Not Completing Form I-9 Accurately and on Time

Failing to complete Form I-9 accurately and on time can lead to significant consequences for employers. These consequences may include:

• Fines of up to $1,100 per violation
• Criminal charges
• Loss of government contracts
• Inability to hire new employees

Completing Form I-9

Filling out Form I-9 is crucial for employers to verify the identity and employment authorization of their employees. Follow these steps to complete the form accurately and efficiently:

Section 1: Employee Information and Attestation

The employee must complete this section, providing their personal details, contact information, and Social Security Number (SSN). They must also attest under penalty of perjury that they are eligible to work in the United States and that the information provided is true and correct.

Section 2: Employer Review and Verification

The employer must review the employee’s documents and verify their identity and employment authorization. They must also record the document information and attest to the employee’s eligibility.

Section 3: Additional Information

If the employee is unable to provide original documents, they may present copies that are certified by the issuing agency or notary public. Employers must also complete this section if the employee is rehired within three years of their previous employment.

Acceptable Documents for Proving Identity and Employment Authorization

Acceptable documents for proving identity include passports, driver’s licenses, and state-issued ID cards. For employment authorization, acceptable documents include Social Security cards, birth certificates, and work permits.

Downloading and Printing Form I-9

To download the latest version of Form I-9, you can visit the official USCIS website. The form is available in various file formats, including PDF, Word, and fillable PDF. Make sure to choose the format that best suits your needs.

Tips for Printing Form I-9

• Use high-quality paper to ensure clarity and accuracy.
• Set your printer to the highest print quality setting.
• Print the form in black and white to avoid any potential issues with color.
• Ensure that the form is printed on both sides if it’s a double-sided document.

Submitting Form I-9

Once you’ve filled out Form I-9, you need to submit it to USCIS. There are a few different ways to do this, and the method you choose will depend on your circumstances.

No matter how you submit Form I-9, it’s important to retain a copy of the completed form for your records.

Submitting Form I-9 Online

You can submit Form I-9 online through the USCIS website. This is the fastest and easiest way to submit your form, and it’s available to all employers.

To submit Form I-9 online, you will need to create an account on the USCIS website. Once you have created an account, you can log in and follow the instructions to submit your form.

The USCIS website also provides a fillable PDF version of Form I-9 that you can download and complete on your computer. Once you have completed the form, you can upload it to the USCIS website.

Submitting Form I-9 by Mail

You can also submit Form I-9 by mail. To do this, you will need to print out the completed form and mail it to the USCIS address listed on the form.

The USCIS website provides a list of addresses for submitting Form I-9 by mail. The address you use will depend on your location.

Submitting Form I-9 in Person

You can also submit Form I-9 in person at a USCIS office. To do this, you will need to bring the completed form to the USCIS office and present it to a USCIS officer.

The USCIS website provides a list of USCIS offices where you can submit Form I-9 in person. The office you choose will depend on your location.

Additional Resources

To gain further insight into Form I-9, you can explore the following resources:

USCIS provides comprehensive information on their official website, including guidance, FAQs, and updates. Additionally, you can contact their customer service for specific inquiries or clarifications.

USCIS Websites

• USCIS Form I-9 website: https://www.uscis.gov/i-9
• USCIS Help Center: https://www.uscis.gov/helpcenter

USCIS Customer Service

For personalized assistance, you can reach USCIS customer service through the following channels:

• Phone: 1-800-375-5283
• Email: [email protected]

Helpful Answers

What is the purpose of Form I-9?

Form I-9 is used to verify the identity and employment authorization of individuals working in the United States, ensuring compliance with federal immigration regulations.

Who is required to complete Form I-9?

All employers in the United States are required to complete Form I-9 for each employee hired after November 6, 1986.

What are the consequences of not completing Form I-9 accurately and on time?

Failure to complete Form I-9 accurately and on time can result in fines and other penalties for employers.

Where can I download the latest version of Form I-9?

The latest version of Form I-9 can be downloaded from the USCIS website.

How do I submit Form I-9 to USCIS?

Form I-9 can be submitted to USCIS by mail, fax, or through a designated agent.